How to Upload a File on Google Docs and Edit It

At Mojo, we rely on collaboration tools and productivity apps to get more washed throughout the day. Nosotros apply a multifariousness of apps like Basecamp, Pivotal,Slack, andDropboxto communicate and share files, notes, and tasks. But what well-nigh collaborative certificate editing? We've got you covered with this detailed how-to.

Nosotros use Google Workspace (formerly GSuite, aka Google Apps) and one of our favorite apps is Google Docs. As office of the apps suite, Google Docs is a word processing app for teams and information technology allows yous to create and manage documents online very hands.

Then why would you desire to employ Google Docs?

Simple:collaboration. I'm sure you've experienced the clunky, frustrating process of editing a Give-and-take document via email between one or more than people. Track changes, forward the file in an email, accept changes, revise, email back ... etc. Who has the most recent version? Where is the nigh recent version? In my experience, it is the opposite of a streamlined process.

Google Docs eliminates these frustrations, and adds some actually absurd collaborative features that Word just doesn't have, like real-time commenting – only we'll get to that in a minute.

Simply, we know from experience that not everyone is on lath this railroad train. Working in a Google Doc is still unfamiliar to many people.

One event nosotros sew together against is knowing how to invite someone to edit a Google Doc, and making sure that the person we're asking knows how to edit information technology. It'southward happened a few times – we senda Google Medico to someone (accessed by a link) just to have them save information technology or paste information technology into a Word certificate and send it back to u.s.a. with their changes. This defeats the purpose of document collaboration, simply it happens because the recipient is merely not familiar with how a Google Doc operates.

In this post, we'll discuss how to create a document, how to invite someone to edit a Google Physician, and all of the steps in between.

How to Create a Google Md

To create a certificate, y'all commencement go to your Google Drive interface. Drive is where all of your One thousand Suite documents are stored. Once you are logged in with your Google account (either via Gmail or your Google Apps for concern account) you lot tin can get to your apps in a few ways, only one easy way is to discover this icon at to the summit of your screen.

Click "Drive" and you'll see a listing of all of your current documents. If you have not created whatever, the screen will have no documents.

To create a new doc, click on the "Create" button and you lot'll see some options:

Bulldoze has familiar file management tools, similar add a new folder or upload an entire folder. From here, y'all can create a new document. You can besides create a new spreadsheet (Sheets, similar to Excel) or presentation (Slides, similar to PowerPoint), but we'll stick with a standard document for now.

In one case you create a new document, you'll see a blank page with a standard ready of word processing tools at the top.

The first thing yous'll want to do is name your doc. Practice this by clicking the words "Untitled document" at the acme and giving it a new name. Annotation that information technology automatically saves as you go.

Now you are ready to write! You tin can treat this simply like a regular Word document. Blazon and format away.

Additionally, your certificate is stored in the cloud, which ways you lot don't accept to worry about saving it to your reckoner or losing information technology. It machine-saves continuously, so all you demand to do to get dorsum to it is open up your web browser, go to your Google Bulldoze, and click on it. Easy!

Collaboration

At present that you accept created a doctor, information technology'due south time to run into where Google Docs really shines. Allow's set up a scenario that might be familiar to y'all. You are working on a document that requires feedback and input from others in your role. So you put together a study equally a Word certificate and electronic mail it to a grouping of four other people with the note: "Delight give me your changes." Each person and then makes notes and changes in the physician and emails information technology back. Now y'all accept five unlike versions that you demand to consolidate dorsum into one. Ugh!

A Google Doc eliminates this headache. All you would need to do is "share" the doc with your co-workers and inquire them to make their changes directly in the aforementioned certificate. You are now working onone document as opposed to 5 dissimilar docs.

To practice this, click on the "Share" button in the upper correct.

You will see the share screen, which presents many options. We'll go through a couple of our most frequently used share options.

1. Share With People Outside Your Company

Get shareable link: Hither is a trick that will save y'all a TON of fourth dimension, not to mention tears and headaches. If you need to share this doc with someone outside of your company, who may or may not even take a Google account, this is the place to go. Click on "get shareable link."

Side by side, yous'll desire to select "Anyone with the link" and below you can select the access level (tin view, edit, etc).

At present, click Salvage. You lot've made the document accessible to anyone who has this particular link.

Now, copy the link and can send an electronic mail to the person or group you want to collaborate with. This feature comes in really handy when you know someone doesn't necessarily use Google Apps or they're unfamiliar with signing in to access a Google Doc.

2. Limited Sharing for College Security

The in a higher place example would allow anyone to admission a document, provided they have the link. If you want to share a certificate with merely a particular person and y'all desire to guarantee no one else tin can admission it, apply this method. Merely remember, you may have problem on the other end if the person you're inviting doesn't have a Google account attached to the email you're sending to.

Make certain link sharing is set to "Off" and send to particular email addresses. Yous tin still control access levels here, likewise every bit send an invite and personal bulletin straight to the individuals. Click "Send" and they will go an email notification.

Note that if you beginning typing an email address that is already in your contacts list, it will auto-complete with their full proper name, and so you can just select them from a list as you lot tin can see above. Otherwise yous can just type in their entire email address. Separate multiple email addresses with a comma.

Also note that past default y'all are inviting people to edit the doc, although you tin can modify access to view only. If Edit is selected, this means that the people yous invite volition be able to brand changes. Notwithstanding, don't worry ... y'all can always undo their changes (more on that later).

And so what happens now? Well, the people y'all invited will at present get an email with a link to the dr..

Real Time Collaboration in Google Docs

At present they can simply click on the link to go to the md and edit it directly online. Then, what does real time collaboration in Google Docs mean?

Hither's the absurd part: they can make all the changes they want at the same time , and every version is tracked and saved automatically. Additionally, you can compare and roll back to whatever earlier version you want. People can also add comments to the medico as a way of offering feedback without actually editing it.

While people are editing the dr., you can run across information technology in real time. Yous will be able to see who is viewing it based on their icon in the upper correct, and you can see who is making what changes in existent time. Here you tin can run into Amy is editing, and in the second image below Amy has left, but now Abby is in the certificate. If they were all three in in that location at the same time, all three icons would appear.

How to Revert and Come across Revision History

If you desire to run into the entire revision history of the dr., go to the "File" menu and choose "See revision history."

Then, you will be able to track every modify. You will see a list of all the unlike versions along with time stamps and who fabricated the changes.

Clicking on a version will show that version of the document to you. If you want to roll back to a previous version, you tin cull to "restore" that version.

This is my favorite function nigh Google Docs: real-time collaboration and the flexibility to revert dorsum to whatsoever version of the document at whatever time.

Every bit you tin see, using a Google Md for collaborative editing is a very efficient procedure. It ways that everyone is just editing one document; everyone e'er sees the latest version; and all changes and comments are tracked and saved. Additionally, it tin can be edited from tablets and mobile devices for even more flexibility.

Save In Different Formats

You or your fellow editors may download a copy of the medico in another format, similar Word or PDF, at whatever fourth dimension. Go to File and select "Download as" to export the doc in another format.

Ways to Interact with Google Docs

You are probably getting an idea of all of the ways y'all can employ this tool, but I want to share a few specific use cases from our experience. You can share docs within your ain organization (via Google Apps) or you can share docs with people outside your organization, every bit well.

Some means to apply this amazing tool include:

• Gathering Feedback: Draft a memo or policy in your part that needs group feedback
• Meeting Agendas: Create your agenda and share the link in a Calendar invite for upcoming meeting
• Coming together Minutes: Have notes during a meeting and share md with attendees
• Sales Squad Information: Share a Google Spreadsheet with your sales team and ask them to keep it up to date with stats
• Team Content Collaboration: Offset with an outline, gather feedback from team, and keep evolving the slice you're writing.
• Board or Commission Planning: Group work when serving on boards and committees

The possibilities are endless. Any time you demand to collaborate on a document with someone else, information technology's a good possibility that Google Doc is the tool you need. Some other advantages include:

• Compatibility: It works on Mac, PC, iPad, mobile, and with no software required
• Cloud Storage: Your document is stored in the cloud, and then it'southward attainable anywhere and won't get lost.
• Saves Fourth dimension: Much more streamlined, since there is no need to e-mail attachments back and forth

At SpinWeb, we find that Google Docs is a keen place to keep "in-progress" stuff. We don't treat it every bit a permanent home for a doc; rather, we utilize information technology as a stream of working docs that may eventually be exported to a more than permanent habitation, like Dropbox. Information technology's a great place to collaborate and create without committing to saving a bunch of files on your computer.

I hope this has given you a good primer on the advantages of collaborating with Google Docs.

Epitome Credit: dennizn/Shutterstock.com

Steph leads our customer delivery team and is obsessed with delivering quality work, creating an efficiency machine, and mastering the tools and disciplines to achieve success for our heroes. At home, she loves listening to true law-breaking podcasts, playing with her daughters and 2 pugs, and singing in a local rock band with her husband.

najeraanindereng.blogspot.com

Source: https://www.mojomedialabs.com/blog/your-guide-to-collaborative-document-editing-with-google-docs

Share this post